AI Search Prompts to Support Your Accessibility Efforts

Artificial intelligence is quickly becoming a valuable tool for businesses of all sizes. From drafting communications to streamlining workflows, AI can help teams save time, improve decision-making, and focus on what matters most. For organizations committed to accessibility and inclusion, AI can also serve as a helpful resource for identifying barriers, planning accommodations, improving communication, and creating more welcoming experiences for employees and customers alike.

While AI should never replace direct engagement with individuals who have disabilities or accessibility experts, it can be an excellent starting point for brainstorming ideas, developing processes, and strengthening your organization’s accessibility efforts. To help you get started, we’ve compiled practical AI prompts designed specifically for you.

For the Corporate Organization

Accessibility Gap Analysis
“Review this meeting, event, or customer experience process and identify potential accessibility barriers for Deaf, hard-of-hearing, and participants with disabilities.”

Inclusive Event Planning
“Create a comprehensive accessibility checklist for a corporate event with 300 attendees, including communication access, physical accessibility, and digital accessibility considerations.”

Accessible Meeting Best Practices
“Develop a guide for managers on how to run accessible meetings that accommodate Deaf, hard of hearing, and remote participants.”

Accessibility Statement Development
“Draft an accessibility statement for our company website that demonstrates our commitment to inclusion and communication access.”

Crisis Communication Planning
“Create an emergency communication checklist that ensures Deaf and hard-of-hearing employees and customers receive timely, accessible information.”

For the Higher Education Accessibility Specialist

Accessible Event Planning
“Create an accessibility checklist for a campus event with 200 attendees, including Deaf, hard-of-hearing, blind, low vision, limited mobility, and neurodivergent participants.”

Faculty Communication
“Draft a professional email to faculty explaining a student’s approved accommodations and best practices for implementation.”

Accommodation Letter Simplification
“Rewrite this accommodation letter in plain language so a new faculty member can quickly understand their responsibilities.”

Meeting Preparation
“Create a list of questions to ask a student during an accommodation intake meeting to better understand their access needs.”

Difficult Conversation Coaching
“Role-play a conversation with a faculty member who is resistant to implementing accommodations. Provide effective responses and talking points.”

For the Interpreter

Assignment Preparation
“I have an interpreting assignment for a college biology class covering cellular respiration. Create a study guide with key vocabulary, concepts, and discussion questions I should review beforehand.”

Professional Email Writing
“Write a professional email to a client requesting clarification about an upcoming interpreting assignment, including event details, audience size, and technical requirements.”

Consumer Meeting Preparation
“Create a list of questions I should ask before accepting an interpreting assignment for a medical appointment.”

Note and Summary Organization
“Organize these workshop notes into a concise summary with key takeaways, action items, and resources for future reference.”

Stress Management and Burnout Prevention
“Suggest practical strategies for preventing interpreter fatigue and burnout, including physical, mental, and scheduling recommendations.”

Artificial intelligence can be a valuable tool for brainstorming ideas, organizing information, and supporting accessibility efforts. When used thoughtfully, it can help professionals save time and discover new approaches to common challenges.

At the same time, accessibility is ultimately about people. The most effective solutions come from understanding the needs, preferences, and experiences of the individuals being served. AI can provide guidance and suggestions, but meaningful conversations, professional expertise, and direct feedback remain essential to creating truly inclusive environments.

As you explore these prompts, think of AI as one tool in your toolkit—one that works best when combined with human insight, collaboration, and a commitment to accessibility for all.